Hello, I’m Beverley – the Virtual Assistant for Architects and Designers.
I specialise in helping owners of architectural and design practices to free up valuable hours in the day by taking care of your organisation and admin tasks, so you can spend time on what you do best – growing your business.
Hello, I’m Beverley – the Virtual Assistant for Architects and Designers.
I specialise in helping owners of architectural and design practices to free up valuable hours in the day by taking care of your organisation and admin tasks, so you can spend time on what you do best – growing your business.
In these uncertain times, you may have had to downsize your full-time team, or need an extra pair of hands to manage the workload. I can help get you back on track.
Outsource your admin tasks without worrying about overheads and other employee expenses, giving you the flexibility of getting help as and when you need it. Harlequin B is a dedicated, professional and adaptable resource so why not get in touch to discuss how we can work together.
- Flexible packages
- Immediate start
- No additional employee costs
- Reduction in overall operational costs
- Reduction in recruitment and onboarding costs
- An increase in your efficiency and productivity
SERVICES
ARCHITECTURAL ADMIN
- Managing PQQ / Award Submissions
- Updating Practice Profiles eg. RIBA and Houzz
- General Team Support
- Updating Websites and Social Media
- Digital Decluttering and Streamlining
- Drawing Issue Sheets / Site Notes
FINANCE
- End of Month Invoicing
- Processing Expenses
- Filing Receipts
- Cashflow Updates
OFFICE ADMINISTRATION
- Email Management
- Diary Management
- Meeting Coordination
- Digital Decluttering
- Setting up Office Systems
- Audio and Copy Typing
- Writing Training Guides and ‘How To’s’
EVENTS & MARKETING
- Producing Bids, Submissions & Award Entries
- Event Arrangement
- Copywriting and Proofreading
- Sourcing Client Gifts
- Updating Websites and Social Media
- Writing Blog Posts and Website Copy
HR & RECRUITMENT
- Writing Job Ad Copy
- Filtering CVs
- Arranging Interviews
- Onboarding New Staff
- Maintaining HR Files
LIFESTYLE MANAGEMENT
- Diary Management
- Meeting Coordination
- Personal Assistant
- Travel Arrangements
- Sourcing Products, Consultants and Services
Did you know that Virtual Assistants are a cost effective alternative to hiring a full time member of staff?
About ME
Established during the lockdown of 2020 when remote working became the new normal, Harlequin B helps small business owners like you to outsource your administration. You will be able to free up your precious time so you can focus on growing your company.
I have over twenty years of administration, office management, finance, marketing and PA experience in the architectural and design sectors. In other words, I know how these industries function and what will make life easier for you. Prior to setting up on Harlequin B, I was a practice manager for a busy architectural studio in West London for three years, and was instrumental in delivering new systems and processes for the smooth running of the office and team. As the only non architect in the team, my role included everything except drawing!
Experienced in Sage, Xero, MS Office, Google Suite, Adobe Indesign and Photoshop, social media management, GDPR and more, I will take the stress out of getting on top of your day to day tasks and keep you organised, so you can enjoy more time to win clients or focus on your existing ones. Harlequin B is a community member of the Society of Virtual Assistants.
Based in Faversham, however I offer fully remote Virtual Services for busy architectural designers and small business owners on an hourly rate, monthly retainer or package basis.
Why not delegate the tasks that you don’t enjoy, shouldn’t be doing or have the time for? And why not outsource the overwhelm? I can get more done in an hour than you think!
Pricing
I offer a range of monthly retainer and task packages based on a set number of hours per month. I can advise on the best package following our initial consultation call. Once we start working together, I will regularly review hours spent on your tasks, and if I think that a different package would be more appropriate, I will suggest this.
Taster Package
no contract- 5 hours per month / around 1 hour per week
- This could include: checking and replying to emails for 10-15 mins each weekday, or save up all the hours to prepare and send out client invoices at month end.
Standard Package
rolling contract- 20 hours per month / around 5 hours per week
- This could include: an hour of admin, social media and diary management each day or carrying out some research for a presentation over two weeks, for example.
Plus Package
rolling contract- 40 hours per month / around 10 hours per week
- This could include: One hour of your personal or business admin each weekday plus five hours of research or marketing based activity each week.
Don’t see what you’re looking for?
See our Terms & Conditions for detailed information.
HOW IT WORKS
Free Initial Consultation
We’ll start with a discovery call to run through what tasks you are looking to outsource. This is a great chance to get to know each other, I’ll answer any questions you may have about working remotely, and we can run through how you prefer to work and what level of support you are looking for.
Proposal for Services
I’ll suggest the best package for you based on our conversation. If you are happy to proceed, a contract will be prepared for signing before we begin. This will reassure you of my commitment and credentials.
Business Questionnaire
I’ll send you an in-depth questionnaire relating to your business, your goals, and what software you use, etc. We will agree actions, timescales, deliverables and next steps so that the relationship works perfectly. I will be an extension of your office, so we need to be working off the same page.
Off we go!
We’ll be in regular contact for the initial few days to make sure you’re happy and everything is running like clockwork. Future contact can be as regular (or not) as you like, but I will always be on hand to answer any questions.
TESTIMONIALS
GET IN TOUCH
I would love to hear from you and discuss the way I can help you steamline your business. You can contact me using the form below, or book a consultation call so we can find the best solutions for you.